Instructions for moderators

Thank you for chairing a session at the IOIS 2023 Congress.

The role of the moderator is of prime importance: he/she is temporarily leading the congress session. He/she sets the tone and the timing! The overall goal is to optimise the information flow between the speaker and the audience.

In order to assist you in making your task, we kindly ask you to follow below guidelines:
  • please check that you have the exact time on your watch or mobile device,
  • at the start of the session, meet with the technician. The technician is responsible for putting the presentations on the computer and for explaining the presenters about the audiovisual material (micro, computer and how to operate the presentation).   
  • Please check with the technician if all presentation files are in the correct order. 

1. Before the start of the session 
  • Please arrive at the session room at least 15 minutes before the start of the session.
  • Co-ordinate your approach to the session with your fellow moderator(s)
  • All speakers have been asked to hand in their presentation at the speaker's ready room before the start of their presentation. All the presentations for your session will be available on the computer at the lectern. The technician is responsible for putting the presentations delivered at the speaker's desk on the computer in the lecture room
2. At the start of the session 
  • Start your session on time
  • Briefly introduce the session theme, yourself and the other moderators 
  • Ask the audience to turn off their mobile phones or at least to switch off the sound of the alarms
  • Remind the audience that photography and recording of the talks is strictly not permitted
  • Briefly introduce each speaker, where they come from and give the title of the presentation
  • As moderator you are responsible to keep track of the time. 
    On the moderator's table you will find signs with "5 min" and "3 min" to warn the speakers how much time is left. As a matter of courtesy to participants of the subsequent session, each session must be finished on time.
  • Check if a Q&A is scheduled at the end if so start once the last presentation is completed.  Try to have at least one question prepared if no questions are asked by the audience
  • In case of a no show or cancellation, fill the space with discussion, because delegates may wish to change lecture halls to listen to particular papers at scheduled times. Do not start the next presentation early
3. At the end of the session or before a break 
  • Announce that the session is finished
  • Clearly announce when the next session will start